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Connect your calendar, notifications, and AI tools

How to open personal Integrations settings and connect calendars, meeting capture, notifications, Zoom, and supported AI clients.

Written by Topi Järvinen

Personal Integrations settings control meeting capture, notification delivery, and connections to supported AI clients.

Open Integrations

  1. Open your user menu in the top-right corner.

  2. Select Settings.

  3. Choose Account under Your settings.

  4. Open Integrations.

Connections belong to your personal account unless the screen explicitly says that an app is installed for the Company or a Workspace.

Connect a calendar

Under Calendar, select Connect next to:

  • Google Calendar, or

  • Outlook Calendar.

Authorize access with the account whose meetings you want In Parallel to see. The connected provider shows Connected and offers Disconnect.

You can connect the provider that matches your working calendar. If both are relevant to your account, follow the options shown on screen rather than assuming one connection replaces the other.

If Microsoft asks for admin approval

When you sign in with Microsoft or connect Outlook Calendar, Microsoft may show Need admin approval. This means your organization's Microsoft settings require an administrator to approve In Parallel. Contact your IT administrator and follow your organization's approval process. If they need help, ask them to contact [email protected].

In Parallel requests permission to:

  • sign you in and read your basic profile and email address;

  • keep your connection active after sign-in, so your authorized calendar data can stay current when you are not signed in; and

  • read your calendar when you connect Outlook Calendar, so the Recorder can identify meetings you may want it to join.

These permissions act as you. They do not let In Parallel edit your calendar, read your email or files, access Teams chats, or browse your organization's directory. You can disconnect Outlook Calendar from the same Integrations screen.

Set automatic Recorder behavior

Under Meeting Recorder settings, use the switches for:

  • Internal — everyone invited has an email address in one of your organization's listed domains;

  • External — at least one invitee is outside those domains.

These switches set automatic joining defaults. Under Rules, use Add rule for exceptions. The first matching rule decides, so order rules from most to least specific. You can also review the Recorder status on individual meetings. Consider participant expectations and your organization's recording policy before enabling automatic capture.

Connect notification tools

Slack

Under Slack, select Install if In Parallel is not installed in your Slack workspace. Installation makes Slack notifications available to people in your organization. Link your own Slack account to manage channels, following the options shown after installation. Ask your Slack administrator for help if installation or approval is required.

Check the resulting connection and notification status before expecting messages.

Personal Slack notifications are separate from updates posted to a Workspace channel. Workspace Owners configure channel connections and delivery under that Workspace's settings.

Microsoft Teams

The personal Microsoft Teams section shows your personal-notification connection. Follow the offered setup instructions when it is not connected.

Workspace Owners configure shared channel delivery separately under Settings → [Workspace] → Channels & capture. Connected and allowed Microsoft Teams destinations can appear among the Workspace Briefs delivery methods.

See Use the In Parallel app in Microsoft Teams for personal chat, account requirements, private-channel setup, and troubleshooting.

Connect Zoom

Under Zoom, select Connect and authorize the integration. The Zoom connection lets the Recorder join supported Zoom meetings on your behalf. Without it, external Zoom meetings may not be recordable.

Connect an AI client over MCP

Under AI assistants, select Setup instructions for the client you use. Depending on your account, the available clients can include:

  • ChatGPT;

  • Claude on the web;

  • Claude Code;

  • Claude Desktop;

  • Codex;

  • Cursor;

  • Gemini CLI;

  • Perplexity;

  • VS Code + Copilot.

Microsoft 365 Copilot is supported through the In Parallel Marketplace agent rather than this personal connector list. See Using In Parallel with Microsoft 365 Copilot. GitHub Copilot is a separate product; do not use the Microsoft 365 Copilot instructions for it.

Follow the client-specific instructions. The connection must still respect your In Parallel access; it does not give an AI client access to Workspaces you cannot open.

Choose a preferred AI client

Under AI assistants, select the checkbox for the assistant you want to use with Send to AI. With a preferred assistant, In Parallel opens it directly or gives you a prompt to paste in. With none selected, you are asked each time.

The setting uses Send to AI. A product action can name your selected client, such as Send to Claude. Check the visible action and destination before continuing.

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